If you've ever told a customer "sorry, we're out of stock" because you forgot to reorder, this is for you.
Running out of inventory isn't a memory problem. It's a systems problem.
Your brain can't reliably hold "check inventory levels" as a recurring mental task. You need the system to tell YOU when it's time to reorder, not the other way around.
This template does exactly that.
Inventory tracking in your head (or in scattered spreadsheets) means:
You forget to check stock levels until it's too late
You panic-order and pay for rush shipping
You lose sales because items are out of stock
You over-order to compensate and tie up cash you need
None of this is a you problem. It's a lack of visual infrastructure.
See everything at once. All your products, quantities, reorder points, and vendor lead times in one visual database.
Color-coded alerts. The template automatically shows you what needs attention:
❌ OUT OF STOCK
⚠️ SET REORDER POINT
🚨 REORDER NOW
✅ STOCK OK
No mental math. Just update quantities when you make sales. The system does the rest.
Built for visual thinkers. Visual, clear, impossible to ignore when something needs attention.
✓ Pre-built Airtable template (works with free Airtable account)
✓ Color-coded status tracking (automatic alerts)
✓ Vendor information fields (keep contacts in one place)
✓ Reorder point calculations (customizable to your needs)
✓ Sample data included (see how it works before adding your own)
✓ Simple PDF instructions (clear setup guide)
✓ Product-based businesses (e-commerce, retail, makers)
✓ Entrepreneurs who forget to check inventory
✓ Anyone tired of panic-ordering because they ran out
✓ Small businesses managing 10-100+ SKUs
✓ People who need to SEE the data, not remember it
Step 1: Duplicate the Airtable template (instructions included)
Step 2: Add your products and current quantities
Step 3: Set reorder points and vendor lead times
Step 4: Update quantities as you sell
Step 5: Let the color coding tell you when to order
That's it. The system works for you, not the other way around.
Because your brain needs:
Visual clarity - See status at a glance with color coding
Flexible views - Grid, calendar, kanban - pick what works for you
No forgotten tabs - Everything in one database, not scattered sheets
Easy updates - Change it from your phone when you make a sale
Spreadsheets are fine for neurotypical brains that remember to check them. This is for the rest of us.
Free Airtable account (no paid plan required)
30 minutes to set up your first products
Your current inventory counts
Minimal decisions - Pre-built views mean less "how should I organize this?" paralysis
Visual status - You don't have to remember to check; red items scream at you
One source of truth - Stop tracking inventory in 3 different places
Sample data - See it working before you have to figure it out yourself
Single-User Business License: This template is for one business entity. You can customize it however you need for your business.
No Refunds: Due to the digital nature of this product, all sales are final.
Questions? Contact me through the website contact form.
Get the template. Set it up once. Let it run your inventory tracking forever.
Do you ever feel like you’re the only person who actually knows what’s going on?
You’ve built something incredible, but you’ve also accidentally built a world where every road leads back to your inbox. Your team is capable, but they are paralyzed because the "source of truth" is locked in your head. Every time you try to step away, you’re pulled back in for a "quick question" or a "vibe check."
This is the Founder Bottleneck. It’s the exhausting reality of being the single point of failure for your own dream.
The Large Scale Operations Manager isn't just a project tracker. It is the infrastructure you need to move the logic of your business out of your brain and into a shared workspace. It’s designed to be the "central nervous system" for your brand, providing the simplified logic your team needs to execute without you.
You are tired of being a "human search engine" for your team.
Your production milestones are scattered across email threads and messy spreadsheets.
You feel like you have to "bless" every tiny decision to keep the quality up.
You want to scale, but you’re terrified that more growth just means more chaos.
The "CEO" ROI (Why this is your most profitable investment):
The Master Production Database: A high-level relational architecture (not a flat sheet) that acts as your permanent Project Manager.
Scale Without Subscriptions: Replace expensive, per-user Project Management software with a one-time investment that grows with your team.
Automated Financial Intelligence: Proprietary formulas that factor in unit costs, duty, freight, and sampling to protect your margins automatically.
The 46-Step Milestone Tracker: A visual, high-stakes project lifecycle step-by-step timeline that ensures your team—whether 1 or 21 people—never misses a production deadline.
Real-Time Inventory Health: Logic-driven status updates that tell you exactly when to reorder before you lose sales.
45 Minute Video Masterclass in using your new manager. Walking through each piece and how to use it for your business.
Designed for the Scaling Founder
This system is engineered for the founder who is tired of being the bottleneck. It is built for Small to Mid-Sized Product-Based Businesses (Boutiques, E-commerce, and Wholesalers) who have outgrown basic tools and require a professional-grade "Single Source of Truth" to manage complex supply chains.
What’s in the Download:
The Operations Database: Instant access to the Airtable Master Link (delivered via secure PDF).
The 16-Page Implementation Blueprint: A detailed manual on setup, formula logic, and team onboarding.
The "Story Meets Strategy" Workflow: Our proprietary 46-point production methodology.
45 Min. Masterclass Video Walkthrough
Future-Proof Your Business
Story Meets Strategy is building the full-stack operations suite for creators. By implementing this system today, you are laying the groundwork for your entire organization.
Done-For-You Implementation
Want our team to build your brain for you? If you prefer a high-touch experience, you can hire Nicole to personally audit your current data and migrate your entire business into the Story Meets Strategy ecosystem. We offer full-service implementation to ensure your transition to a 20+ person infrastructure is seamless. Apply for Implementation at: storymeetsstrategy.com
Coming Soon: The Art Department Extension (Customized for Monday.com) to bridge your creative team's workflow directly into your production data.
Terms & Professional License
Single-User Business License: Purchase includes a license for one business entity. Logic, formulas, and manual are the intellectual property of Story Meets Strategy.
All Sales Final: Due to the proprietary logic and digital nature of this system, we do not offer refunds.
Visual timeline planning for visual thinkers.
Stop launching in a state of panic.
If you've ever picked a launch date based on vibes and then spent two weeks in crisis mode trying to make it happen, this is for you.
The problem: Most launch planning lives in your head or scattered across 47 browser tabs. Your brain can't hold all those moving pieces, so things fall through the cracks.
This template: Everything visible at once. Clear milestones. Automatic duration calculations so you don't have to do math in your head. Built-in checkpoints so you don't forget critical steps.
What's included:
Visual timeline (see the whole project at a glance)
Automatic deadline calculations (no mental math required)
Pre-built views (less decisions, more doing)
30-minute walkthrough video
Who this is for:
Eentrepreneurs who need external structure
Anyone who's missed a deadline because they forgot a step
People who need to SEE the plan, not imagine it
Future-Proof Your Business:
Story Meets Strategy is building the full-stack operations suite for creators.
* Coming Soon: The Art Department Extension (Customized for Monday.com) to bridge your creative team's workflow directly into your production data.
Terms & Professional License
Single-User Business License: Purchase includes a license for one business entity. Logic, formulas, and manual are the intellectual property of Story Meets Strategy. All Sales Final: Due to the proprietary logic and digital nature of this system, we do not offer refunds.
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